CSU ID FAQ
- How do I find out my CSU ID#?
- What is the difference between my Employee ID (emplid) and CSU ID#?
- Will my CSU ID# appear on paychecks?
- Will the CSU ID# impact retirement and insurance records?
- How will the Institute use my Social Security number?
- Why do we need a SSN policy?
- If I am a new student, how do I get a CSU ID#?
- What is the University System's Board of Regents doing about the use of SSNs for all state schools?
- Do I need to obtain a ID card which contains the CSU ID#?
- Can grades be posted using the CSU ID#?
How do I find out my CSU ID#?
Go to the CSU ID lookup form.
What is the difference between my Employee ID (emplid) and CSU ID#?
Your Employee ID is an automatically assigned number which identifies you in Columbus State's PeopleSoft HR/Payroll system. The CSU ID# is a unique number which identifies you across multiple systems at Columbus State.
Will my CSU ID# appear on paychecks?
No. Your PeopleSoft Employee ID will still be used in HR/Payroll and printed on your paycheck advice.
Will the CSU ID# impact retirement and insurance records?
No. The CSU ID# will not be used as an identifying number for reporting to retirement systems or insurance companies. It is still necessary to use SSNs for these purposes.
How will the Institute use my Social Security number?
Columbus State follows all legal requirements for use of SSNs. Your SSN is handled in a confidential manner, and will not be used as a record number in CSU business systems. It will be used for mandated business functions such as tax reporting to federal and state government agencies. It will also be used in conjunction with insurance and retirement programs, Board of Regents reporting, and other official Institute business activities as appropriate.
Why do we need a SSN policy?
In response to the growing concern by all campus constituents regarding identify theft and the confidentiality of individual Social Security numbers (SSNs), Columbus State established a project team with both functional and technical campus representatives, to implement a unique, non-SSN campus identifier for students, faculty and staff. As part of that effort, administration has adopted a Social Security Number Policy to clearly inform and direct campus units on the proper and improper collection and disclosure of Social Security number. It is the intent of the Institute to take the necessary precautions to protect the identity of all of its constituents.
It is important to note that an individual's Social Security number, where appropriately collected, will remain a part of every individual's official records, as it will be required for certain business and services, like payroll and student financial aid. It is the Institute's intent to protect this confidential information for all individuals by informing all constituents how the number will be used.
If I am a new student, how do I get a CSU ID#?
Effective 2004, new students will receive their CSU ID# information from the Admissions Office.
What is the University System's Board of Regents doing about the use of SSNs for all state schools?
The Board of Regents issued the document "Protecting Student Identity - Principles for Good Practice" in August 2002. This document states:
"Currently all 34 institutions, under Board of Regents policies and procedures use the Social Security number as the primary student identification number. Beginning 2004 institutions are encouraged to implement the necessary business practices and procedures to replace the use of the Social Security number as the primary student identification numbers. USG institutions will be expected to continue requesting and maintaining the Social Security number as part of the student record. It is anticipated all USG institutions will complete the transition by 2005."
"Institutions should have clearly defined policies and procedures on the generation and maintenance of student identification numbers and the collection and use of the Social Security Number. These policies should be developed within the governance structure of the institutions and should be included in student, faculty and employee handbooks."
"The federal law prohibits institutions from requiring students to provide their Social Security number; however, the law does not prevent or discourage institutions from requesting and maintaining the Social Security number a part of the student record."
"Institutions are encouraged to clearly document why the Social Security number is being requested, how and when the number will be used, and to whom it can be disclosed. A statement should be printed on the admission application and in the student handbook."
Do I need to obtain an ID card which contains the CSU ID#?
All students will be mailed an ID card which will have the new ID# on it.
Faculty and staff may obtain an ID card, including replacements of lost cards, from the Human Resources office in Richards Hall.
Can grades be posted using the CSU ID#?
No. Student information cannot be posted using "personally identifiable information" as defined in FERPA. According to federal regulations, "Personally identifiable information" includes, but is not limited to:
- The student's name;
- The name of the student's parent or other family member;
- The address of the student or student's family;
- A personal identifier, such as the student's social security number or student number;
- A list of personal characteristics that would make the student's identity easily traceable; or
- Other information that would make the student's identity easily traceable.